Smart Event Planning

Are you planning a meeting, team building day, education session or social gathering for work?  A great event can have many positive impacts on workplace morale and productivity.  Putting some effort into your planning can go a long way to developing teamwork and collaboration, and ensuring value in the time spent, as well as providing some fun!

There are several key steps to keep in mind as you work towards your event. By considering each of these you’ll be able to plan ahead, monitor your progress and prepare for an event that goes off without a hitch! Things to consider include:

  • Do I have a budget and if so what is it?
  • What do people need to get out of this event?
  • Will there be a presenter?
  • What venue is appropriate and available? What about location, parking, facilities, room set-up?
  • What supplies are needed? Will there be catering, audio/visual equipment, printers, banners, etc.?
  • What will we be doing (event schedule)? What does the schedule look like?
  • How can we be environmentally responsible?

Here are some resources to help you start thinking about and planning your next awesome event!

Successful Meeting Environments – Whether you are planning a training session, a committee, or department meeting, it is important to have a meeting space that is comfortable and conducive to what your goals are. Here are some tips and guidelines to consider when planning a meeting

Green Event Resources – This guide from Tufts University has information about general sustainable event principles as well as checklists for different types of events. You’ll find a handy outline of the tasks and materials you’ll need to host a sustainable event.

Eat Smart Meet Smart – A guide  from the Western and Northern Canadian Collaborative for Healthy Living to help you plan meetings, events and conferences that are healthy for your participants – and healthy for your organization.

Eat Smart Meet Smart Checklist


If you are a Saskatoon Health Region employee thinking of planning a healthy workplace event or activity and would like some help with options, information on resources, or just to work through an idea, please do not hesitate to contact the Healthy Workplace Initiative. We will be happy to help you! Also, we’d love to hear what you and your colleagues are doing in your area to create healthier, more positive environments.